Secretarial Minutes Preparation & Maintenance
Maintain compliant Board and Shareholder Minutes Books in accordance with ICSI Secretarial Standards (SS-1 & SS-2) and Section 118 of the Companies Act.
Covers MCA statutory portal filing fees, verified CA/CS drafting & attestation, and statutory GST with zero hidden costs.
✓ CA/CS Verified
⏱ Fast-Track Annual Retainer Package
Engagement Deliverables
- ✔ 100% Online MCA / Statutory Portal Filing
- ✔ Verified Legal Drafting & Attestation
- ✔ Certificate / Govt Challan Handover
- ✔ Dedicated CA/CS Compliance Manager
Who Should Choose This Service?
Engineered for ambitious businesses seeking statutory protection, professional governance, and verified legal standing.
Companies requiring properly formatted and stamped minutes for statutory audits
Businesses seeking protection against director disputes and ROC inspection notices
Startups undergoing institutional investor due diligence
Enterprises needing professional CS drafting of board agendas and resolutions
What is Included?
Clear, transparent boundaries covering complete deliverables from intake to government approval and certificate handover.
Complete Service Deliverables
- ✔ Preparation of notices and detailed agendas for 4 quarterly Board Meetings
- ✔ Drafting of statutory minutes for 4 Board Meetings in strict compliance with SS-1
- ✔ Drafting of Notice, Explanatory Statement, and Minutes for the AGM in compliance with SS-2
- ✔ Preparation of certified true copies of special and ordinary resolutions
- ✔ Maintenance of attendance sheets and director registers
- ✔ Professional review by practicing Company Secretary
External & Optional Items
- — Physical attendance at meeting locations
- — Corporate litigation or arbitration advisory
Required Documents
Please ensure you have these documents ready for filing. All documents can be submitted digitally with zero physical paperwork.
Visual Step-by-Step Workflow Diagram
Our battle-tested, structured workflow keeps you informed at every milestone from intake to government certificate delivery.
Agenda Intake
Review of statutory agenda items and business transactions.
Notices & Agendas
Drafting compliant notices, agendas, and notes on agenda.
Meeting Drafting
Recording proceedings and drafting resolutions per SS-1 and SS-2.
Circulation
Circulating draft minutes to directors for comments within 15 days.
Finalisation
Incorporating feedback and preparing final minutes for chairman signing.
Statutory Binding
Maintenance of sequentially numbered physical or electronic minutes book.
Total Service Fee
All-inclusive transparent pricing with zero surprise charges. All statutory government filing charges and professional drafting fees are covered in one fixed package.
| Service | Package Inclusions | Total Price |
|---|---|---|
| Secretarial Minutes Preparation & Maintenance | End-to-end statutory drafting, government portal filing, and verified CA/CS compliance advisory | ₹2,000 |
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Frequently Asked Questions
Have questions regarding regulations, legal processes, and procedures? Here is everything you need to know.
Is it mandatory to maintain physical minutes books?
Under Section 118, companies must maintain minutes of every meeting within 30 days of its conclusion, either in physical loose-leaf binders or digitally with timestamped electronic signatures.
What are Secretarial Standards (SS-1 and SS-2)?
Issued by ICSI and mandatory under Section 118(10), SS-1 governs Board Meetings and SS-2 governs General Meetings, setting strict rules on drafting, circulation, entry into minute books, and signing.
What is the deadline for circulating and entering minutes?
Draft minutes must be circulated to directors within 15 days of the meeting. Final minutes must be entered in the Minute Book within 30 days and signed by the Chairman.
Can minute books be maintained electronically?
Yes, companies can maintain minutes in electronic form with timestamped digital signatures conforming to Rule 27 of the Companies (Management and Administration) Rules.
Enquiry — TeamBizIndia
Secretarial Minutes Preparation & Maintenance
Our expert CA/CS team will review your requirement and connect with you directly with step-by-step guidance, documentation checklist, and transparent statutory fee breakdown.
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